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2020 NSF PERSONNEL DOCUMENT GUIDE & RESOURCES

 

Introduction

The National Science Foundation (NSF) has made significant changes to their required biographical sketch and current and pending support documents that went into effect October 5, 2020. These changes include content as well as design. The UNM Faculty Research Development Office strongly recommends using the online SciENcv system to create these documents. Compared to the alternative fillable pdfs, this automated system allows for more space flexibility for the biosketch and the current and pending document does not include potentially unused space that cannot be deleted prior to submission per the guidelines of the NSF.

Within this subsite, we've provided resources including videos, a live demo, slides, and step-by-step tutorials to make using the online SciENcv system easier. Find more by using the tool bar at the top or the side bar on the introduction page. When you are ready to return to the main FRDO website, you can do so by clicking the appropriate tab on the tool bar.

Biographical Sketch


NSF requires a biographical sketch (limited to two pages) for each individual identified as senior personnel. Detailed information about the content is available in the Proposal and Award Policies and Procedures Guide (PAPPG) Chapter II.C.2.f.

The PAPPG requires that publication citations "include full citation information, including (where applicable and practicable) the names of all authors..." Senior personnel that wish to include publications in the products section of the biographical sketch that include multiple authors may, at their discretion, choose to list one or more of the authors and then "et al." in lieu of including the complete listing of authors' names. See PAPPG Chapter II.C.2.f(i)(c) for complete coverage of the requirements for the biographical sketch.

The PAPPG also requires senior personnel to list "all the individual's academic, professional, or institutional appointments, beginning with the current appointment." With regard to professional appointments, senior personnel must identify all current domestic or foreign professional appointments outside of the individual's academic, professional, or institutional appointments at the proposing organization.

The requirement to use an NSF-approved format for preparation of the biographical sketch is now in effect for new proposals submitted or due on or after October 5, 2020.

NSF recorded a webinar on the use of NSF-approved formats.

Approved formats for creating biographical sketches are:

  • SciENcv: Science Experts Network Curriculum Vitae as an NSF-approved format for use in preparation of the biographical sketch section of an NSF proposal. Adoption of a single, common researcher profile system for Federal grants reduces administrative burden for researchers. SciENcv will produce an NSF-compliant PDF version of the biographical sketch. Proposers must save these documents and submit them as part of their proposals via FastLane, Research.gov or Grants.gov.
  • NSF Fillable PDF - (Revised May 1, 2020) NSF is providing a fillable PDF for use in preparation of the biographical sketch. Proposers should download and save the blank PDF document prior to adding content. The completed and saved PDF can then be uploaded via FastLane, Research.gov or Grants.gov.

 

 

 

 

 

 

 

 

Current & Pending


NSF requires information on all current and pending support for ongoing projects and proposals. Detailed information about the content is available in the Proposal and Award Policies and Procedures Guide (PAPPG), Chapter, II.C.2.h. A set of frequently asked questions related to current and pending support also is available.

The requirement to use an NSF-approved format for preparation of current and pending support is now in effect for new proposals submitted or due on or after October 5, 2020.

NSF recorded a webinar on the use of NSF-approved formats.

Project/Proposal Information - Current and Pending Support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. [1] Information must be provided about all current and pending support, including this project, for ongoing projects, and for any proposals currently under consideration from whatever source [2], irrespective of whether such support is provided through the proposing organization or is provided directly to the individual. Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.[3]

In-Kind Contribution Information - Current and Pending Support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students). If the in-kind contributions are intended for use on the project being proposed to NSF, the information must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the individual's Current and Pending Support submission. In-kind contributions not intended for use on the project/proposal being proposed that have associated time obligations must be reported below. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.

Approved formats for creating current & pending support are:

  • SciENcv - (Revised May 1, 2020) NSF has partnered with the National Institutes of Health (NIH) to use SciENcv: Science Experts Network Curriculum Vitae as an NSF-approved format for use in preparation of the current and pending support section of an NSF proposal. Adoption of a single, common researcher profile system for Federal grants reduces administrative burden for researchers. SciENcv will produce NSF-compliant PDF versions of the current & pending support format. Proposers must save these documents and submit them as part of their proposals via FastLane, Research.gov or Grants.gov.
  • NSF Fillable PDF - (Revised May 1, 2020) NSF is providing a fillable PDF for use in preparation of the current and pending support document. Proposers should download and save the blank PDF document prior to adding content. The completed and saved PDF can then be uploaded via FastLane, Research.gov or Grants.gov.